Position Descriptions

President - The President shall preside at all meetings of the organization and of the Executive Committee and shall perform such other duties as may be prescribed in these bylaws or assigned to him/her by the organization or by the Executive Committee and shall coordinate the work of the officers and committees of the organization in order that the goals may be promoted. The President also reviews and approves website updates, ensuring proper content resides on the Ridge PTO web page.

Vice President - The Vice President(s) shall act as aide to the President and shall perform the duties of the President in the absence or inability of that officer to act, shall coordinate the work of the committees of the organization, and shall perform such other duties as may be delegated to him/her.

Secretary - The Secretary shall record the minutes of all meetings of the organization and the Executive Committee and present the minutes at the following month’s meeting for approval. The secretary shall send notice of meetings, read and conduct correspondence as directed and shall perform such other duties as may be delegated to him/her.

Treasurer - The duties of the Treasurer are:
1.    To have custody of all funds of the organization, keep a full and accurate account of all receipts and all expenditures, and to make disbursements in accordance with the approved budget as authorized by the organization.

2.    To present a financial report at every meeting of the organization and at other times when requested by the Executive Committee.

3.    To serve a term of office that shall coincide with the fiscal year.

4.    To submit the accounts to be examined annually by an outside auditor hired by the Executive Board who, satisfied that the Treasurer’s annual report is correct, shall sign a statement of that fact at the end of the report. A CPA will be hired to prepare Annual Federal Tax Forms.

5.    To secure a non-profit institutional fidelity bonding policy. The expenditure involved in securing the bond is a legitimate expense for the organization.

District Parent Council – The two DPC Reps attend all regular council meetings and serve as a link between the Ridge PTO and the district. The council has an advisory capacity to the superintendent and links all district schools and their parent groups to share concerns and activities of their buildings. The representatives also attend district school board meetings and reports information to the organization.